All,
I have several important updates to remind you about regarding the end of the semester.
CANVAS GRADES
Grades will not be synced if you do not have your grading scheme turned on. In your gradebook, you will have a total column that will display the total points or percentages, depending on how you have your gradebook configured. Students then will need to review your Syllabus to determine what letter grade corresponds with the total points or percentage. Instead, you can set a grading scheme in your class so that the total points or percentage will appear beside the letter grade. This feature is turned on in the settings of your course and can be edited to fit your grading scheme. Use this tutorial for help in configuring your grading scheme. When entering your grades into IRIS, the letter grade in your Canvas course can be synced. Grades will not be synced if you do not have your grading scheme turned on. Export your grades for your Division Administrative Assistant. Once your course is completed, you may want to export your course grades to share with your Administrative Assistant. To complete this, you will need to open your Gradebook and select "Export". Here is a quick guide to show you how to use CSV files and what the field names represent.
INCOMPLETE GRADES
For students with an incomplete, process your incomplete forms in IRIS, accordingly. The system will sync with Canvas and extend the date of the course for that student for the particular date you indicated on the incomplete form.
GRADES FOR INACTIVE STUDENTS
Remember, you have access to student submissions and grades even past the course end date. However, you need to enable inactive students and concluded enrollments to view them. In any past course, hover over the student name column and click "Show inactive enrollments", and "Show concluded enrollments". This will populate your class with the grades as well as their past submissions. Here is a tutorial for help on viewing inactive students' submissions and grades.
SPRING COURSES
As a reminder, courses for the
summer will publish and students will be loaded into your courses five
days prior to the course beginning. If you are unsure when your course begins,
click the settings tab of the course and you will be able to see the start date
of the course.
In addition, I have received several emails about assignments and groupings within Canvas. Here are some helpful reminders:
Any assignment you create in Canvas is a direct alignment with the Canvas gradebook. Even though assignments are hidden on the navigation bar based on the HCC template, what is found under the Assignments tab is what will appear in your gradebook. Take a minute and click on the Assignments tab in your course. Verify that you have proper groups set and that the assignments have been placed in those groups, accordingly. If you weight your grades, you can use the options under the Assignments page to weight each grouping or drop the highest/lowest scores. Here are some tutorials to help you with these things:
- Creating Assignment Groups
- Setting Assignment Group Weights
- Dropping highest/lowest assignments within groups
Set the order of your Assignments. Once you have cleaned up your Assignments tab, take a look at the order in which your assignments appear. Drag and drop them into the correct groupings and place them in the order that students will complete them in. Doing this will also help with your gradebook organization and order for viewing. You can use this tutorial to help you with organizing your Assignments.
If you wish to have your Spring 2023 course shell reset before copying your new course into the shell, please let me know and I’m happy to do that. In addition, I would encourage you to view Canvas Commons where I have added all of the new Spring 2023 templates with custom graphics for your area. You may want to utilize those graphics for your new course. You can choose to import one or several elements of the templates into your Spring 2023 course if you choose. Reach out if you need help with the new templates.
Last, you may have heard that my area is short-staffed and yes, that is true. However, please know that I am here to support you and encourage you to submit your questions to me. I’ll do my best to get you an answer and provide support just as quickly as I can. I appreciate your patience with me as I work through the changes.
Now, for some good news! I have ordered new innovative furniture for the TLC and Installation will be on December 7th. Please stop by after that date to see the new space and the furnishings – I’m excited about sharing the new look with you, soon!
As always, please reach out with questions. Wishing the best for a successful end of the semester,
Anna J. Catterson, Ph.D.
Executive Director, Online Learning & Instructional Technologies
Quality Matters Coordinator, Master Reviewer, Peer Reviewer
Heartland Community College
@annacatterson, LinkedIn: annacatterson
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