Recording Zoom Sessions?

As we start to prepare for the Fall semester, here are a few helpful statements to add to your Syllabus AND to your Zoom Netiquette Guides in Canvas. If you have questions, please let me know. 

Statement for Syllabi – Zoom Recorded Sessions

Online synchronous class sessions (e.g., via Zoom) will be recorded at the discretion of the instructor for educational purposes. The purpose of this is to provide access to material for students enrolled in this class who miss the session for some reason, such as an excused absence or an unanticipated problem with internet connectivity. In addition, these recordings can be a resource for all students in the course who would like to review the material of the session.

All recordings will be stored within the Canvas site and will only be available to view by members of this course, in accordance with the Acceptable Use Policy and FERPA. Your instructor will not share recordings of your class activities outside of course participants, which include your fellow students enrolled in the course and/or tutors. Recordings will be deleted at the end of the semester.

Faculty Recording Hybrid Zoom Sessions

When recording Zoom hybrid sessions, please provide notice to students that you are (1) recording the class and (2) for what purpose.

To maintain FERPA Compliance with classroom recording, it is imperative that any class recordings with student activity are shared only with students, instructors and/or tutors who are in the same class as the recording. Class recordings may not be reused across classes or sections. Student class activities can include student names, voices, photo or video, and chat activities. Class recording content cannot be shared outside of the class without FERPA release from all parties.

Link to the recorded session(s) should be made available in Canvas only and not through email.

Recorded Lectures by Faculty

Faculty recordings of themselves which do not contain any student information or activities are not governed by FERPA and can be shared across classes and sections. Instructors may wish to record lectures for multiple sections or terms and share those recordings across sections. This is acceptable as long as recordings to do not include students.

HCC Faculty Handbook - 3.15 Recording of Class and/or Lectures by Students (current language)

All students must obtain written permission from the instructor if they wish either to photograph or to record class lectures, discussions, or other activities. This restriction includes visual materials that accompany the lecture/discussion, such as lecture slides, whiteboard notes/equations, etc. They may not be reproduced, shared in any way (including electronically or posting in any web environment) with those not in the class. Students with disabilities who need to record class lectures, discussions, or other activities must contact Student Access and Accommodation Services to register, request, and be approved for an accommodation. Such recordings are to be used solely for the purposes of individual or group study with other students enrolled in the class. Students who violate this policy may be subject to both legal sanctions for violations of copyright law and disciplinary action under the Code of Student Conduct.

A Permission to Record Class Lectures form can be found on HCC’s Employee Portal. Again, this form is required before students can record any part of a class session. The form can be revised and modified to fit the instructors’ specifications and/or requirements.